Green IT is becoming an increasingly important issue – research has shown that “the IT industry as a whole accounts for 2% of global emissions, a figure equivalent to aviation.”1 These days, there is a critical need for governments and corporations to assess how sustainable their business processes are, and how they can adopt greener policies to address global environmental issues.
Enterprises are facing increasing competitive pressure, complexity of operations, and a burgeoning of information overload. The explosion of information – both in terms of creation source and volume – is also becoming an efficiency burden, and enterprises are struggling to cope.
Intelledox is specifically designed to address this information management need - by streamlining business processes, workflows, and the generation of correspondence and documents - and in the process, assist enterprises do their part for the environment by delivering greener outputs. Wherever there is a process generating a document, Intelledox can streamline that process and deliver significantly better, simpler, and more efficient outcomes.
How Intelledox helps in making your organization greener
1. Generation of 100 per cent accurate documents all the time
Using Intelledox, documents are guaranteed to be 100 per cent accurate all of the time, using the most up to date information stored in a centralized content library. Authorised business users centrally maintain content and templates and together with workflow automation ensures strict adherence to approved business processes. Updates of content such as logos, addresses, or contractual clauses are done centrally and propagated to all approved templates in real time. This ensures all subsequent documents are accurate, using the most current data. This reduces resource commitments involved in review and correction of business correspondence, virtually eliminates rework and waste.
2. Electronic Documents – generation and storage
Intelledox allows the generation, capture, storing, and re-sending of information through various mediums without ever needing to print. The native integration capabilities of Intelledox allows correspondence or documents to be produced and sent via email, web, or pushed into existing enterprise content management or document management systems. Every document generated utilizing Intelledox will have the required metadata attached, eliminating manual classification before storage, and mitigating the need to correct, re-print and manually archive documents.
3. Intelledox Smart Web Forms
The user-friendly interface of the Intelledox Q&A Wizard can be configured to become a fully functional and intuitive web form. Whether used internally or client-facing, the Intelledox smart web form captures the required information and sends it electronically directly to where it needs to be used, stored, or saved. Intelledox smart web forms increases efficiency, eliminating error-prone re-keying, and eliminates the need for paper-based forms.
4. Context-aware computing
Intelledox has the ability to cut down the size of documents by automatically excluding irrelevant content. Intelledox allows the business unit to create simple question logic and business rules that are used to determine that content that should be included or excluded in a document, based on the responses of the user. For example, if the end-user answers ‘Yes’ to a particular question more questions may be included to gather the appropriate information. If the user answers ‘No’ those additional questions will be excluded. Similarly, information can be added or removed dynamically, such as appropriate legal clauses or product information. This ensures that pages of needless content can be eliminated in long and complex documents.
With Intelledox, enterprises and government agencies can strengthen their environmental sustainability, and reduce their carbon foot print, by automating business process and associated correspondence generation. Intelledox provides the practical means to increase efficiency and reduce the amount of paper used within the organizations. Through Intelledox, organizations are able to use resources more efficiently, thereby highly reducing organizational cost and increasing environmental benefits.
1Pettey, C 2007, Gartner Estimates ICT Industry Accounts for 2 Percent of Global CO2 Emissions, http://www.gartner.com/it/page.jsp?id=503867 , accessed 24 June 2011